Academic Regulations

Pre-enrollment

The period for pre-enrollment for each semester and summer session is held in order to allow students to register early.

Final Enrollment

Final enrollment is conducted during the last days before classes begin, unless otherwise announced. All students are expected to register on or before these designated days. Late enrollment is permitted under certain conditions, but a student must register no later than the fi fth class day including the first day of classes of a regular semester or summer session.

Each student is expected to become familiar with the requirements of his/her chosen curriculum. Students are assisted in registering by assigned faculty advisors and other instructors present during registration for this purpose, but ultimately, students are solely responsible for their own academic planning.

The Study Program

A normal study program for freshmen is 15 to 16 semester hours, exclusive of physical education and musical and forensic activity credit. A regular program for upperclassmen is 17 to 19 semester hours and may exceed this amount by requesting an approval for an “ overload” from the Office of the Vice President for Academic Affairs. The policy for overloads follows:

  • 20-21 hours: Must have advisor’s written recommendation. Must have a 3.0 GPA within last 30 hours completed. Must be approved by the Office of Academic Affairs (unofficial transcript must accompany request). If students do not have a 3.0 within their last 30 hours, they may appeal in writing to the Academic Council. A student must submit a written request, an unofficial copy of his/her transcript, and a copy of his/her enrollment card for the current semester.
  • 22-24 hours: Must have advisor’s written recommendation. Must have a 3.0 GPA within last 30 hours completed and obtain Academic Council approval. Student must submit a written request to the council, an unofficial copy of his/her transcript, and a copy of his/her enrollment card for the current semester.

Class Standing

Class standing is determined as follows:

Hours Classification

  • 1-28 Freshman
  • 29-59 Sophomore
  • 60-89 Junior
  • 90 or above Senior

Attendance

Responsibility for attending class rests upon the student. The instructor often considers regularity of class and laboratory attendance in determining final grades. The student is expected to be in a class for which he/she is enrolled every time the class meets. Unavoidable absences do not excuse the student from the obligation to do all the work required in the course. Attendance is counted from the fi rst day of classes, even for late enrollees.

The instructor may penalize a student for poor attendance by reducing a student’s grade one letter grade for one week’s absence in a course or its equivalent for the summer session or workshop for unexcused absences or excused absences if the assigned work has not been made up.

Adding and Dropping Courses

The signature of the faculty advisor and the instructor must be obtained in dropping and adding courses or otherwise altering study programs. To be official, course changes must be processed by the Office of the Registrar. Courses may not be added after the end of fi ve instructional days of class unless permitted by the Office of the Vice President for Academic Affairs.

After the 10th class day, courses may be dropped by the student through the 11th week of classes with a grade of “W” which remains on the transcript and is neutral in the calculation of GPA. Courses dropped during the 12th and 13th weeks will receive a grade of “W” or “F” depending on the student’s record at the time of official withdrawal from class. The grade of “F” is figured in the student’s grade point average. Courses may not be dropped during the two-week period prior to final examinations. Summer and interterm dates are correspondingly set in relationship to the length of the term.

Withdrawal from the Institution

A student who finds it necessary to withdraw from the University before the close of the semester should go to the Office of Admissions to begin the official withdrawal process.

The student will be given honorable dismissal upon the presentation to the Office of the Registrar of a clearance sheet bearing the signatures of the University Bookstore manager, E. McKee Library, director , the housing supervisor, the Financial Aid director, Dean of Student Affairs, and the business office cashier. Grades in the courses in which the student is enrolled at the time of withdrawal are determined by the regulations given within the section “Adding and Dropping Courses.” The fact that the student may have withdrawn does not alter the scholarship probation requirements. Leaving college without completing the withdrawal process will result in the recording of “F” in all courses in which the student was enrolled.

The last day to withdraw is also the last day to drop a class.

A withdrawal is not complete until the completed withdrawal form, with all signatures, is filed at the Office of the Registrar.

Military Withdrawal

Policy Statement – Military Activation of Currently Enrolled Students

Any currently enrolled student called to active duty with a reporting date prior to the end of the academic term will be afforded the following options:

  1. Withdraw from all courses with no penalty, full refund, and no record of enrollment (full cancellation of enrollment for the active term.)
  2. Be awarded “Incomplete” grades for all classes in the active term in which a regular grade has not been earned or awarded.
    • In those cases where a regular grade has been earned or awarded, the regular grade will supersede an “Incomplete” grade.
    • “Incomplete” grade forms will indicate the required remaining work to be completed.
    • The time limit for completion of an “Incomplete” is now set at one year by OSRHE policy. If this option is exercised by the student, OPSU will attempt to set the completion time as the longer of established OSRHE time limit or three months from release of active duty or discharge from military service, as applicable (approval of OSRHE required).

Provisions of this policy:

  1. No combinations of the two options will be approved. Either option “a.” or option “b.” must be selected and will apply to the entire term schedule.
  2. Official military orders will be the determining documentation for application of the provisions of this policy. A copy of the official military orders showing activation or recall and, if applicable, release from active duty or discharge will be on fi le with the Office of the Registrar.

Final Examinations

During the last week of school each semester, a two-hour period is set aside for final examinations. All students will take finals during this period. No early examinations are allowed. However, in the event of illness or other catastrophe, a student may receive permission from the Office of the Vice President for Academic Affairs to take an early or late examination.

Right of Appeal

Students have the right to appeal a course grade that they feel they did not deserve. They must initiate the grade appeal within six weeks from the end of the specifi c term with a written letter to the instructor or if the grade is received during a summer session or an interterm session, the student will follow the deadline that applies to the semester in which credit for the course is granted.

The protocol for the grade appeal is as follows:

  1. Seek redress with the instructor of record
  2. Seek redress with the course’s department chair
  3. Seek redress with the course’s dean
  4. Seek redress with the vice president for academic affairs (SL 137)

Should these channels not satisfy the grievance, the student may appeal to the chair of the Instructional Accountability Committee as a court of last resort. The chair’s contact information is available in the Office of the Vice President for Academic Affairs. The Instructional Accountability Committee’s decision is final.

Academic Misconduct

Academic misconduct includes cheating (using unauthorized materials, information, or study aids in any academic exercise), plagiarism, falsifi cation of records, unauthorized possession of examinations, intimidation, and any and all other actions that may improperly affect the evaluation of a student’s academic performance or achievement; assisting others in any such act; or attempts to engage in such acts. Any academic misconduct on the part of a student will subject that student to disciplinary action in accordance with the procedure laid out in the syllabus for the class in which such misconduct was committed. Each student has the responsibility to be familiar with the defi nitions, policies, and procedures concerning academic misconduct.

Plagiarism

Plagiarism is defined as “Verbatim copying of an entire paper or other assigned work, not writing or composing your own work, submitting anyone else’s (student, friend, professional, web) work, structure, or ideas, in whole or in part, without adequate acknowledgement of the sources used to construct a paper or other assigned work, giving or obtaining answers on a test.” The following includes, but does not limit, specifi c items that constitute plagiarism:

  1. uncited ideas, structure, organization, data, or information;
  2. verbatim passage(s) or phrase(s) not in quotation marks and cited;
  3. submitting another student’s paper or program or art or musical composition or design or machine, etc. as your own;
  4. submitting a paper, etc. written by a spouse, relative, roommate, parent, etc.;
  5. mosaic plagiarism, i.e. plagiarized passages included in the author’s own work;
  6. submitting a paper, etc. so heavily edited by a tutor or anyone else that it is no longer the original student’s work;
  7. submitting the same paper, etc. in two different classes without the knowledge and approval of instructor;
  8. using any source without citation, including web/internet sources;
  9. buying or downloading a paper, etc.;
  10. having someone else do a substantial portion of the work for you--called by some “improper collaboration”;
  11. submitting any work which you were to have created, but didn’t as your own.

Class Periods

A regular class during the fall or spring semester meets 50 minutes per week for each credit hour awarded. For those courses designated as three semester credit hours, classes normally meet either 50 minutes three days per week, 75 minutes two days per week, or 150 minutes one day per week. Laboratory classes meet a minimum of two hours per week per semester credit hour awarded.

Credit

Credit for courses is given in terms of semester hours. A semester hour credit is given for the equivalent of 800 minutes of class work for a semester.

Transcripts

All graduates will be furnished one official transcript free of charge mailed with their diploma. Neither official nor unofficial transcripts will be released if a student has a fi nancial obligation to the University or is missing required documents at the registrar’s office. Requests must be addressed in writing to the registrar.

Audit of Courses

Persons may enroll in selected courses on an audit basis provided space is available. Auditors are required to register and pay regular fees. A grade of “AU” is recorded on the transcript. Auditors may request University credit (change to a credit course) prior to the deadline for adding courses by fi lling out a drop/add form.

Senior Citizen Fee Waiver

Residents of Oklahoma 65 years of age or older may audit any academic course offered by the University for which they have the prerequisite background on a space available basis. Senior citizen enrollment will begin on the second day of classes and end at the regular University date for closing enrollment. Persons enrolling in courses on this audit fee waiver basis may participate in the rental book plan by paying the rental fee, or they may purchase textbooks at the University bookstore. In most cases, books purchased will require a special order delay.