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Financial Aid Code of Conduct

A financial aid professional shall

  1. refrain from taking any action for his or her personal benefit;
  2. refrain from taking any action he or she believes is contrary to law, regulation or the best interests of the students and parents he or she serves;
  3. ensure that the information he or she provides is accurate, unbiased, and does not reflect any preference arising from actual or potential personal gain;
  4. be objective in making decisions and advising his or her institution regarding relationships with any entity involved in any aspect of student financial aid; and
  5. refrain from soliciting or accepting anything of other than nominal value from any entity (other than an institution of higher education or a government entity such as the U.S. Department of Education) involved in the making, holding, consolidating or processing of any student loans, including anything of value (including reimbursement of expenses) for serving on an advisory body or as part of a training activity of or sponsored by any such entity.

Financial Aid Satisfactory Academic Progress Policy--Title IV Programs

Federal Regulations (CFR 668.16) require that a student maintain satisfactory academic progress in the course of study being pursued, according to the standards and practices of the institution in which the student is enrolled, in order to receive aid under the Higher Education Act (Title IV). These programs at OPSU include Federal Pell Grant, Federal Supplemental Educational Opportunity Grant, Federal Academic Competitiveness Grant, National Science and Math Access to Retain Talent Grant, Federal Perkins Loan, Federal Stafford Loan Program, Federal PLUS, Federal College Work Study, and Oklahoma Tuition Aid Grants.

A. Qualitative and Quantitative Requirements

Both qualitative and quantitative standards for satisfactory progress shall be applied uniformly to each student whether or not the student has previously participated in the Title IV aid programs.

Graduation/Retention grade point average and hours attempted shall determine student eligibility to participate in the Title IV programs. In order to satisfy both qualitative and quantitative requirements, all students must fulfill minimum standards as follows.

Grade Point Average: (Graduation/Retention)

00-30 hours attempted minimum CGPA 1.7

31 or more hours attempted minimum CGPA 2.0

Completion Rate:

Students must complete 75% of all hours attempted

Any student receiving Title IV assistance who during any semester completes less than one half of his/her enrolled hours will be automatically suspended from participation in the Title IV programs for the subsequent semester and until such time as the student regains eligibility.

For financial aid purposes, grades of “F”(Fail), “W” (Withdrawal), “AU” (Audit), “AW” (Administrative Withdrawal), “I” (Incomplete), “NP” (No Pass), and “U” (Unsatisfactory) shall be considered hours attempted. However, these grades are not considered hours satisfactorily completed.

A student may repeat a course any number of times. A maximum of four repeated courses, but not to exceed 18 semester hours in which grades of “D” or “F” were received, may be excluded from retention/graduation GPA calculations. In this case, only the second grade received in the course is used in the calculation of the grade point average of that student for graduation/retention GPA. The student must request this action, either verbally or in writing, through the office of the Registrar. Repeated courses are in addition to the academic reprieve policy. If a student repeats an individual course more than once, all grades earned, with the exception of those exempted, are used to calculate the retention/graduation GPA. Students repeating courses above the first four courses or 18 credit hours of “D” or “F” repeated may do so with the original grades and repeat averaged.

All students participating in the Title IV programs will be evaluated at the end of each semester, including summer, to determine if satisfactory academic progress is being maintained.

Transfer students entering OPSU must submit complete transcripts which will be evaluated with these same standards before being awarded federal financial aid.

In the event a student fails to meet minimum acceptable standards as listed above, the student will be placed on financial aid probation for the subsequent semester, during which time the student may continue to receive financial aid.

If at the end of the probationary semester the student fails to meet minimum criteria, the student will be suspended from participating in all Title IV programs until such time as eligibility is re-established.

A student may re-established eligibility to participate in the Title IV programs by completing sufficient hours to meet both qualitative and quantitative standards listed earlier.

Students who are denied financial aid may appeal the decision if there are extenuating circumstances. Extenuating circumstances include, but are not limited to death in family, illness, and hospitalization.

The appeal must be in writing and addressed to the Director of Financial Aid explaining in detail the extenuating circumstances. This letter must be received by the Office of Financial Aid no later than seven days prior to the first day of classes of the next semester.

Students reaching the maximum attempted hours in their programs of study without completing the program will be suspended from participation in Title IV programs. These students must appeal to the Financial Aid Committee by submitting a letter explaining the need for additional hours (change of major, pursuit of second degree, etc.) and a graduation evaluation signed by the registrar. Students receiving additional financial aid will be monitored each semester.

The student will be held responsible for knowing his/her eligibility status at the end of each semester.