Skip menu links

Job Details: Academic Records Clerk

Job Title:

Academic Records Clerk

Submitted on:

January 3, 2023


Commensurate with experience

Start Date:

January 9, 2023


12 months

Job Summary:

Manages maintenance of student records, general advising of students for applicable plan of study, updates student data, coordinates concurrent enrollment, and other duties as assigned by the Registrar.


• Responsible for maintenance of student records.
• Provides routine advice and guidance to staff, students, faculty, and members of the general public regarding the registration process.
• Provides routine advice and guidance to students regarding plans of study.
• Responsible for assistance with Beginning and End of Term processes.
• Coordinates/accomplishes graduation aspects to include:
o Maintenance of Graduation Applications in Banner
o Assistance in coordinating Commencement Ceremony
• Coordinates concurrent students through the registration process.
• Must have knowledge of the rules, regulations, and laws regarding student records.
• Ability to evaluate student transcripts and/or records.
• Works with Registrar to properly articulate transfer course to OPSU courses in SIS.
• Assists in other areas of admissions and registration.
• Must be able to communicate effectively with other departments and a diverse student population.
• Ability to communicate in a courteous manner.
• Must have a strong work ethic and lead by example.
• Must be a professional, credible and respected representative of the institution internally and in the community.
• Demonstrated willingness and ability to act ethically and socially responsible.
• Must be able to lift more than 20 pound objects; frequent bending, stooping, and walking.
• Can be exposed to a variety of weather conditions for periods of time.
• Ability to communicate in a courteous manner.
• Other duties as assigned by Registrar or designee.

The omission of specific statement of duties does not exclude them from the position if the work is similar, related or a logical assignment to the position.


• Assist in other areas of admissions and registration.
• Perform other work related duties as assigned by Registrar.

• Knowledge of computer software including Microsoft Excel and Word
• Ability to read, speak and understand English well;

• Associate’s Degree or higher preferred
• Experience in managing records and filing systems
• Experience in working with computers required
• Effective communication skills, written and oral


Applicant Must Submit:

  • Letter of Application
  • Resume
  • Three References, current addresses and phone numbers
  • All College Transcripts (unofficial)
  • Completed Consent & Disclosure form for pre-employment background check (available here)
Fill out an Online Application