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Job Details: Field Placement Officer

Job Title:

Field Placement Officer

Submitted on:

October 31, 2022


Commensurate with experience

Start Date:

December 2022


11 months

Job Summary:

Specialized educational responsibilities including all pre-service placements as well as student teaching placements and the record keeping required. Responsibilities include placement of all teacher candidates in both pre-service and student teaching assignments. Serve on Teacher Education Council.


• Develop and oversee the development of appropriate field sites for all field students in a program associated with the Education department.
• Coordinate student placement application process.
• Place all eligible undergraduate Practicum students in appropriate field agencies.
• Meet or email all classes that require observation hours.
• Help students complete a Field Experience Request form.
• Help students complete a background check.
• Place all students for all classes that require observation hours in public schools.
• Help students complete their Field Experience Record.
• Correspond with principals and superintendents to find qualified teachers for students to observe.
• Communicate placements to students, supervising teachers, and instructors.
• Create and email affidavits to all supervising teachers.
• Collect all forms, Field Experience Request, Background Checks, Field Experience Record, and Affidavit of Supervision.
• Record all forms in database.
• Create files and file all paperwork for all students that have a class that requires observation hours such as TEP applicants and Interns.
• Communicate with superintendents and principals regarding best place for Interns.
• Create and email forms to cooperating teachers such as Cooperating Teacher Commitment form and W-9.
• Attends seminars to explain forms and to collect and file.
• Maintains files
• Creates all evaluations for 2nd and 3rd Portfolio Reviews in Foliotek.
• Gather availability of committee members for 1st, 2nd, and 3rd Portfolio Reviews.
• Organize 1st, 2nd and 3rd Portfolio Reviews and streamline the students during the reviews into the boardroom.
• Take deposits to cashier.
• Sets up students and instructors with accounts in Foliotek.
• Sends out evaluation link to all cooperating teachers for Mid-Term Evaluation and Final Evaluation.
• Sets up Rosetta Stone accounts for interns.
• Helps and advise students regarding Foliotek and Rosetta Stone.
• Set up Foliotek for instructors.
• Provide Foliotek assistance at 2nd Portfolio Review.
• Update field experience forms as needed.
• Provide data for all reports.
• Support graduate coordinators with the placements of all eligible graduate students in appropriate field agencies.
• Work with departmental Curriculum Committee in developing and maintaining department Field Manuals and field placement forms.
• Monitor undergraduate field placements.
• Communicate with faculty and Department Chair regarding field program and field issues.
• Collect forms from those seeking alternative certification.
• Order supplies as needed.
• Create purchase orders.
• Pay invoices.
• Handle travel arrangements for meetings.
• Hires and handles student workers.
• Helps building supervisor by maintaining keys and turns in help tickets.
• Maintains the classrooms and orders necessary repairs/items.
• Maintains inventory and inventory audit.
• Initiates New Vendor request and enters into OK Corral.
• Creates invoices and purchase orders to pay Cooperating Teachers.
• Organizes lunch and dinner for Mid-Term Cooperating Teachers and Cooperating Teacher/Intern Dinner.
• Maintains copier and toners.
• Must have a strong work ethic and lead by example.
• Must be a professional, credible and respected representative of the institution internally and in the community
• Demonstrated willingness and ability to act ethically and socially responsible
• Must be able to lift more than 50-lb. objects; frequent bending, stooping, and walking
• Can be exposed to a variety of weather conditions for periods of time.
• Ability to communicate in a courteous manner
• Other duties as assigned by Director of Teacher Education or designee.
The omission of specific statement of duties does not exclude them from the position if the work is similar, related or a logical assignment to the position.


• Required: Bachelor’s degree
• Preferred: Master’s Degree
• Strong communication skills, standard office procedures, and computer proficiency required
• Certification and experience in public schools preferred
• Previous field placement coordination experience, strong skills in mediation and collaboration, knowledge of area agencies, and experience in program development and management.

Applicant Must Submit:

  • Letter of Application

  • Resume

  • Three Reference, current addresses and phone numbers

  • All Unofficial Transcripts

  • Self-Identification of Disability Form

  • Self-Identification of Veterans Form

Fill out an Online Application