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Job Details: Administrative Assistant for Nursing, Hourly

Job Title: Administrative Assistant for Nursing, Hourly

Submitted on: 04-25-18

Salary: Commensurate with qualifications and experience

Start Date:

Application Deadline: May 7, 2018

Responsibilities:

JOB SUMMARY:

The administrative assistance performs diverse and highly responsible secretarial duties under general supervision with latitude for discretion in office management matters. In addition to secretarial duties, the administrative assistant performs administrative duties that contribute to the efficient operation of the RN to BSN Program. In this capacity, the administrative assistant has access to personal and restricted information, therefore, must maintain strict confidentiality in matters involving students, grading of students, faculty, other staff, and program administration.

JOB DUTIES and RESPONSIBILITIES:

  • Receive incoming communication (i.e. telephone, email, etc.) and facilitate information according to the nature of the message.
  • Manage general correspondence, minutes, agendas, forms, charts, self-studies, manuals, reports, hand-outs, etc. for the Program Director, faculty, and other departmental staff.
  • Maintain and manage student files.
  • Correspond with potential students about the program.
  • Manage incoming potential student request for program information, follow-up as needed, and encourage potential students to enroll in the program.
  • Assist with advising and management of new and continuing students.
  • Assist students with enrollment procedures.
  • Assist students with graduation procedures.
  • Assist the Program Director with annual reports.
  • Maintain office equipment.
  • Maintain inventory of departmental facilities and equipment.
  • Assist with supervision of student workers
  • Must be able to lift more than 50-lb. objects; frequent bending, stooping, and walking.
  • Strong organizational, management, and interpersonal skills are necessary
  • Strong communication skills demonstrating the candidate to be a positive motivator
  • Ability to communicate in a courteous manner
  • Other duties as assigned by the Director of Nursing or his/her designee

The omission of specific statement of duties does not exclude them from the position if the work is similar, related or a logical assignment to the position.

Qualifications:

  • High School diploma, college degree preferred.
  • Experience with secretarial work, organization, and data management.
  • Demonstrates proficiency with computer skills (Microsoft Office applications, internet, email, etc.).
  • Excellent communication skills.
  • Ability to work independently without direct oversight and supervision.

Physical Requirements:

Hours: 12 month, part-time

License/Certificate:

Applicant Must Submit:

  • Letter of Application
  • Resume
  • Three References, current addresses and phone numbers
  • All College Transcripts (unofficial)
  • Completed Consent & Disclosure form for pre-employment background check (available here)

For Additional Information:

If you are applying for more than one position, please submit a separate application packet for each position, being sure that your cover letter addresses the specific requirements for the position for which you are applying. Incomplete applications will not be considered.

All OPSU applicants must also submit a completed Consent and Disclosure form for a pre-employment background check. Forms are available below.

OPSU is an AA/EE/E-Verify employer committed to diversity.

Oklahoma Panhandle State University does not discriminate on the basis of race, color, national origin, sex, disability, age, and veterans status in its programs and services.

The following persons have been designated to handle inquiries regarding the non-discrimination policies:

  • Michael Harris, Title IX (sex), Office: SUB 10, Telephone: 580.349.1362;
  • Rene Ramon, Section 504/ADA (disabilities), Office ML 107B, Telephone: 580.349.1556;
  • Dana Collins (race, color, national origin, age and veterans status), Office: SL 125, Telephone: 580.349.1574.

For additional information and/or to respond, contact:

Oklahoma Panhandle State Univ.
Office of Human Resources
P. O. Box 430
Goodwell, OK 73939
Telephone: 580-349-2611
Fax: 580-349-2302
E-mail to opsu.jobs@opsu.edu

OPSU Human Resources