Skip menu links

Job Details: Director of Alumni Relations

Job Title:

Director of Alumni Relations

Submitted on:

09-30-19

Hours:

Full-time

Qualifications:

Skills

  • Prefer outgoing person with great communication skills.
  • Need effective computer and written communication skills, strong public speaking skills as well as the ability to effectively plan events.
  • Be able to coordinate and work with a variety of people, including student volunteers, university officials, recruiters and potential donors.
  • Ability to perform under pressure and execute sound decision-making during events
  • Strong organizational skills to plan, implement and evaluate strategic objectives
  • Demonstrated ability to work independently and as a team
  • Ability to set priorities, develop a work schedule, monitor progress towards goals and track engagement

Core Competencies

  • Effective Communication: Creates an atmosphere in which timely and high-quality information flows smoothly up and down, inside and outside of the organization; encourages open expression of ideas and opinions
  • Execution & Initiative: Makes decisions authoritatively and wisely, after adequately contemplating various available courses of action.
  • Teamwork & Interpersonal Skills: Fosters development of a common vision; coaches, motivates, encourages and gains support to accomplish specific goals
  • Problem Solving & Judgment: Makes decisions based on sound reasoning, evaluation of facts and consideration of alternatives; negotiates between disagreeing viewpoints with tact and diplomacy
  • Adaptability: Changes behavioral style or method of approach when necessary to achieve a goal; adjusts style as appropriate to the needs of the situation
  • Demonstrate excellent critical thinking skills;
  • Ability to meet deadlines and perform a variety of tasks under pressure;
  • Ability to work with a diverse population;
  • Knowledge of student personnel functions, regulations, student rights, and student development concepts;
  • Excellent organization and coordination abilities, including the ability to plan, organize and supervise a variety of activities and events;
  • Demonstrate an understanding of, sensitivity to, and respect for the diverse academic socio-economic, ethnic, cultural, and disability backgrounds of university students;
  • Adhere to principles of trust, teamwork, and collaboration;
  • Demonstrate history of professionalism and ethical behavior.

EDUCATION, TRAINING AND EXPERIENCE:

  • Bachelor’s degree is required from an accredited college or university.
  • Two to four years’ experience in business management, public relations, sales, marketing or alumni affairs is preferred.
  • At least two years of experience with leadership in volunteer organizations and/or fundraising is preferred.
  • A strong familiarity with the institution is required. Familiarity with alumni as well as past and present university employees is preferred

Responsibilities:

JOB SUMMARY:

The Director of Alumni Relations is responsible for managing the relationship between Panhandle State University and its alumni. This person will serve as a liaison between the university community and its alumni. The Director of Alumni Relations has to be comfortable with the cultivation of donors and general fundraising activities.

This position directs and manages the alumni engagement within the following areas: creation of a variety of events for alumni, such as homecoming weekends; networking dinners; annual meeting/weekend; class reunions; and general alumni engagement.

ESSENTIAL DUTIES AND RESPONSIBILITIES:

1. Program Management

  • Maintain alumni relationships and advise alumni volunteers while assisting with questions and concerns
  • Manage college/university relations with alumni and represent alumni to university administrators
  • Oversee communication and marketing schedule for events
  • Represent the University and Alumni Association at events both on and off campus
  • Promote alumni association membership, engagement and participation among alumni and friends including increased current student engagement
  • Collaborate with Panhandle State Foundation to execute joint-venture events and activities. Work with Foundation on shared database.
  • Assist with corporate partner strategy, relationships, and sales to meet organizational goals
  • Plan and run special events for alumni and work to increase alumni involvement at the university.
  • Develop and implement membership and support campaigns aimed at alumni.
  • Maintain and update alumni database information. Update database configurations as needed.
  • Oversee administration and budget of the office of alumni affairs.
  • The position is in an office setting on the Panhandle State campus.
  • This job requires varying hours including availability to work nights and weekends as determined by event scheduling.
  • In addition to working with alumni, the Director of Alumni Relations must coordinate his/her activities with other departments of the university.
  • Events and activities may be held outside, so there will be some outdoor exposure.
  • Travel is required in and out-of–state. About 20% of job is conducted outside of the office while traveling.

2. Organizational Strategy

  • Develop and manage engagement budgets
  • Establish and maintain goals and objectives for engagement, while leading to successfully accomplish annual benchmarks
  • Provide excellent customer service to all constituents inquiring about Alumni Association programs and events
  • Collaborate with the university administration to develop and execute marketing plans
  • Assist the Alumni President in planning quarterly Alumni Board of Director meetings.
  • Other related administrative responsibilities as assigned.
  • Strong organizational and interpersonal skills are necessary
  • Must have a strong work ethic and lead by example.
  • Must be a professional, credible and respected representative of the institution internally and in the community
  • Demonstrated willingness and ability to act ethically and socially responsible
  • Must be able to lift more than 25-lb. objects; frequent bending, stooping, and walking.
  • Can be exposed to a variety of weather conditions for periods of time.
  • Ability to communicate in a courteous manner
  • Other duties as assigned by Alumni Board, Vice President of Outreach or his/her designee.

The omission of specific statement of duties does not exclude them from the position if the work is similar, related or a logical assignment to the position.

Applicant Must Submit:

  • Letter of Application
  • Resume
  • Unofficial Transcripts
  • Three References (current addresses and phone numbers)
  • Completed Consent & Disclosure form for pre-employment background check (available here)

If you are applying for more than one position, please submit a separate application packet for each position, being sure that your cover letter addresses the specific requirements for the position for which you are applying. Incomplete applications will not be considered.

All OPSU applicants must also submit a completed Consent and Disclosure form for a pre-employment background check. Forms are available below.

OPSU is an AA/EE/E-Verify employer committed to diversity.

Oklahoma Panhandle State University does not discriminate on the basis of race, color, national origin, sex, disability, age, and veterans status in its programs and services.

The following persons have been designated to handle inquiries regarding the non-discrimination policies:

  • Michael Harris, Title IX (sex), Office: SUB 10, Telephone: 580.349.1362;
  • Rene Ramon, Section 504/ADA (disabilities), Office ML 107B, Telephone: 580.349.1556;
  • Dana Collins (race, color, national origin, age and veterans status), Office: SL 125, Telephone: 580.349.1574.

For additional information and/or to respond, contact:

Oklahoma Panhandle State Univ.
Office of Human Resources
P. O. Box 430
Goodwell, OK 73939
Telephone: 580-349-2611
Fax: 580-349-2302
E-mail to opsu.jobs@opsu.edu

OPSU Human Resources