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Job Details: Physical Plant Administrative Assistant

Job Title:

Physical Plant Administrative Assistant

Salary:

Commensurate with qualifications and experience

Start Date:

July 1, 2020

Contract:

12-month

Qualifications:

  • Ability to type at least 55 WPM and use ten key calculator.
  • Ability to use word processing & data base worksheets on computer.
  • Strong verbal, organizational and interpersonal skills.
  • Must be bilingual (English/Spanish).

EDUCATION, TRAINING AND EXPERIENCE: Required: High School Diploma

Preferred: Associate’s Degree or higher

Responsibilities:

JOB SUMMARY: Provides administrative support to the Physical Plant department.

JOB DUTIES and RESPONSIBILITIES:

  • Manages help tickets and work orders for physical plant department.
  • Receives, reads and routes incoming mail to department staff.
  • Maintains files of correspondence and other records.
  • Answers routine questions or routes calls to appropriate staff members.
  • Schedules appointments and keeps appointment calendar for staff; makes travel arrangements.
  • Research prices on material needs of department and prepares purchase requisitions or calls in orders. Does follow-up on orders to ensure timely delivery.
  • Gathers timecards, reviews for correctness, and submits to USR, Inc. or OPSU payroll office.
  • Maintains issue control of campus building keys.
  • Assists in other areas of maintenance.
  • Manages and coordinates Physical Plant purchases and payments, vehicle fleet management, maintains licenses and certifications, state or other reporting associated with the Physical Plant, and other Physical Plant related duties as necessary.
  • Must have a strong work ethic and lead by example.
  • Must be a professional, credible and respected representative of the institution internally and in the community.
  • Demonstrated willingness and ability to act ethically and socially responsible.
  • Must be able to lift more than 50-lb. objects; frequent bending, stooping, and walking.
  • Can be exposed to a variety of weather conditions for periods of time.
  • Ability to communicate in a courteous manner
  • Other duties as assigned by Vice President of Operations or designee.

The omission of specific statement of duties does not exclude them from the position if the work is similar, related or a logical assignment to the position. 

Applicant Must Submit:

  • Letter of Application
  • Resume
  • Three References, current addresses and phone numbers
  • All College Transcripts (unofficial)
  • Completed Consent & Disclosure form for pre-employment background check (available here)

If you are applying for more than one position, please submit a separate application packet for each position, being sure that your cover letter addresses the specific requirements for the position for which you are applying. Incomplete applications will not be considered.

All OPSU applicants must also submit a completed Consent and Disclosure form for a pre-employment background check. Forms are available below.

OPSU is an AA/EE/E-Verify employer committed to diversity.

Oklahoma Panhandle State University does not discriminate on the basis of race, color, national origin, sex, disability, age, and veterans status in its programs and services.

The following persons have been designated to handle inquiries regarding the non-discrimination policies:

  • Michael Harris, Title IX (sex), Office: SUB 10, Telephone: 580.349.1362;
  • Rene Ramon, Section 504/ADA (disabilities), Office ML 107B, Telephone: 580.349.1556;
  • Dana Collins (race, color, national origin, age and veterans status), Office: SL 125, Telephone: 580.349.1574.

For additional information and/or to respond, contact:

Oklahoma Panhandle State Univ.
Office of Human Resources
P. O. Box 430
Goodwell, OK 73939
Telephone: 580-349-2611
Fax: 580-349-2302
E-mail to opsu.jobs@opsu.edu

OPSU Human Resources